Getting Involved – PAVE

Committee Membership: Units with advising responsibilities shall designate a representative to serve on the PAVE Committee for a term of two years, renewable indefinitely at the discretion of the representative’s supervisor. It is strongly recommended that representatives should have at least two years of professional advising (or advising related/similar) experience (at any institution) and at least a semester’s experience at UIC.

Expectations:

Committee members shall:

• Regularly attend monthly OAD PAVE Committee meetings
• Engage substantively with committee work and yearly goal setting
• Chair a working group or participate in at least one working group
  • Attend working group meetings
  • Take a leadership role within the working group whether explicitly as chair or implicitly as a committee member by participating in and encouraging participation by all members in all aspects of the group’s work.
• Serve as an Event Representative at least once per year – particularly if it is your working group
  • Contribute to/participate in the preparation for the event;
  • Contribute to/participate in the closing of and follow-up to the event.
• Represent interests of their department and report information/publicize events back to units
• Report in a timely manner to the PAVE Chair or OAD Director/Chair (as appropriate) if unable to participate in expected activities and planning for any reason.

Purpose of PAVE Working Groups:

The work of OAD PAVE Committee is largely centered in the working groups.

The working groups provide a structure for ensuring a wide array of different types of professional development opportunities are offered to advisors.

Working groups provide members an opportunity to focus on one aspect of professional development.

Working Group Structure:

PAVE working groups, with the exception of Advising Awards are comprised of:

• PAVE Committee Members: Membership on (at least) one working group is expected for each PAVE Committee member.
  • Each PAVE Committee member is asked to identify their first choice for committee, which will be fulfilled as much as possible.
• Advising Community: Open to all members of the advising community who want to contribute to advisor professional development (regardless of PAVE membership)
  • Associates/At-large participants can choose their working group of choice, which will be filled as much as possible. If balancing of groups is needed, a participant may be asked if they will serve a different working group than their original choice.

Expectations:

All working groups are expected to be attentive to the overall goals of professional development for advisors, adhere to best practices, and be attentive to interests that represent the widest range of concerns and identities our advisors and students hold.

At-Large/Working Group Associates:

• The time commitment is approximately 4-6 hours per semester
• Attend meetings of their working group and notify the chair in a timely manner if they cannot attend.
• Attend activities planned by the working group as available.
• Notify the chair and fellow members (as appropriate) in a timely manner of their inability to participate in preparation for activities, active attendance at, or follow-up to activities planned
• Act as a representative of the working group within the larger advising community.
• Encourage fellow members of the advising community to participate in the activities or events

We welcome the advising community and professionals to get involved and help us plan professional development opportunities for the community.

Please fill out the interest form using the link below:

PAVE Committee Interest Form

1. Advising Summit Planning: This group is responsible for planning the semesterly Advising Summits including developing topics and activities, handling event logistics, and informing stakeholders. Prior to each event, members will assist with preparation including meetings with potential speakers, soliciting background information and providing guidance on possible events/activities. During Summits, this group will assist with logistics and activities. Following each Summit, this group will coordinate events and professional development related to Summit topics.

• Scope of Work:
  • Fall Summit: October 2, 2024
  • Spring Summit: February 19, 2025
  • Work is concentrated in the eight weeks before each of the Summits: identifying topics, contacting speakers, providing feedback on proposed topics, activities and agenda items. For Fall Summit, topics are identified early summer and work completed in late summer through early fall. For Spring Summit, topics are identified late fall and work begins December through mid-February.

2. Advisor Week: This group is responsible for planning the Advisor Week activities including Advisor Conferences. Work includes development of events, solicitation of sponsorship/co-sponsorship, handling of logistics, and marketing of events. Planning for advisor gifts includes picking gift, ordering, assembly of gift and distribution. This group is responsible for hosting and attending events during Advisor Week.

The Advisor Conferences, as part of Advisor Week, is part of this team’s work. Advisor Conference focused members are responsible for developing and planning the Advisor Conference day during Advisor Week and any associated ramp-up or follow-up events. This includes selecting a conference theme, soliciting advisor presentations, organizing logistics, etc.

• Scope of Work:
  • Winter Advisor Week:              Finals Week, Dec 9-13
  • Spring Advisor Week:              Spring Break, Mar
  • Work is a monthly meeting for November and December with some outside of meeting work (approximately one hour); January, February and early March – every other week meeting for one hour and other work for up to two hours for preparation; Week before Advisor Week – final meeting and preparations (approximately 3 hours); Advisor Week – daily participation, logistics, leadership, etc.

3. Awards and Recognition: This group is responsible for administering the Advisor on Fire Recognition Program. It will consist of monitoring the nominations and determining the monthly recipients of the Advisor on Fire Recognition. The group will prepare recognition notices, the associated prizes, and deliver to the designees each month. The group will provide OAD administration with recipient list for website updates. The work will include responsibility for recognition, marketing, and ensuring that advisors, supervisors, and students understand the process of nominating an advising professional. Additionally, this group can propose new opportunities or innovations to recognize advising professionals.

Advising Excellence Awards and Professional Development Grants will be managed through the Advising Awards Committee, which is comprised of the former year’s winners. They may partner with the working group Awards and Recognition Committee to ensure marketing, and the nomination process is well publicized.

• Scope of Work:
  • Monthly meeting to ensure review of the Advisor on Fire nominations and preparation of the awards. Distribution deliveries can be based upon the availability of the advisors.

 4. Continuing Education and Small Programs: The Advisor Continuing Ed/Small Programs group’s initiative is to cultivate collaborative and student-centered opportunities for the exchange of ideas, resources, and best practices around particular topics of interest to advisors.

• Scope of Work:
  • Regular meetings to execute any of the following formats or types of events. Time dedicated may vary depending on the event, frequency, and intensity involved.
  • These opportunities can include, but are not limited to:
    • Advisor Common Readings
    • One-time delivered presentations
    • Brown Bags and Coffee Talks
      • Topic-based conversations
      • Viewing webinars with organized discussion

5. Professional Association and Conference Participation:  This group is responsible for providing support and encouragement for advisors to make conference proposals and presentations, attend conferences, and participate in professional associations when applicable. Working with Advisor Conference planners and other subcommittees, members will develop strategies and activities to encourage conference participation, presentation, and leadership. Through their work, this group will also identify roadblocks to conference participation and presentations and work with the PAVE Committee and OAD Director/Chair to address those roadblocks.

• Scope of Work:
  • Currently, monthly meetings with approximately one to two hours of other work per month concentrated at intervals throughout the year. Event planning and advising the OAD staff as necessary.