2024 Schedule of Events and Presentation Materials

12th Annual Advisor Week: March 18th - 22nd, 2024.

Full Downloadable 2024 Schedule of Events Here

*OAD Headquarters for Advisor Week: Burnham Hall Room 220

  • Pick-up your advisor gift
  • Take your professional headshot
  • Hangout and chat with fellow colleagues
  • Find OAD Staff members
  • Check-out Poster Presentations: Posters will be available for viewing all three days

*Note: Tuesday and Wednesday sessions are designed to be in-person. If you cannot attend, please feel free to join us virtually recognizing you will essentially be an observer, likely limited to Q&A. Thursday sessions are designed to be virtual and interactive.

Tuesday, March 19th

Session:              Coffee Talk and Campus Art Walk
Meeting Info:    Meet at 8:30-8:45am and Walk 8:50-9:45am
Presenter(s):     Joey Volpe
Description:       Grab a coffee at Starbucks (or wherever you like) and head to the South corner of Halsted and Harrison, which is the northeast gateway to east campus. The group will get in some morning steps, learn about the famous artwork around campus, and socialize with a colleague while you drink your morning coffee.

 

Session:              Ignite your interests and inspirations: Getting involved and finding opportunities
Meeting Info:    Burnham Hall 208 10:00-11:30am: Presentation Recording and Materials Here 
Presenter(s):     Panel: Senior Advisors and OAD Steering Committee Members
Description:       Learn from senior advisors and OAD Steering Committee members how to get involved in our campus community, committee membership, professional associations, etc… We will hear from advisors who have creatively built upon personal passions and interests to develop programs or projects that serve students and carry a few perks for the job. Additionally, these innovative ideas build our resumes and inspire our professional growth.

 

Session:              ALC Meeting (In-Person) – For ALC Members
Meeting Info:    Burnham Hall 121 10:00-Noon (Meeting link in calendar invite)
Description:       As part of this year’s Advisor Week, the regularly scheduled, monthly Advising Leadership Council meeting will take place in-person. The Advising Leadership Council is comprised of the advising leaders of each college, success unit, along with key partners and was created to ensure sharing of information and cross-unit advising and coaching collaboration, best practices, assessment, and to recommend policies and practices pertinent to academic advising and coaching. This monthly March ALC will kick off the administrators’ track of events for Advisor Week.

 

Session:              Poster Presentations Q&A (will be on display throughout the week)
Meeting Info:    Burnham Hall 220 11:30-Noon - View the Posters Here
Description:       3 Posters

  • Enhancing Job Fair Participation and Reducing Impostor Syndrome through Guided Tours: Jonna McHugh, Associate Director for Career Development and Patrick Eubanks, Academic Advisor, Academic Resource Center; College of Engineering
  • OMG! Changes to A&P: Tom Kanan, Clinical Assistant Professor and Jo Wagner, Senior Academic Advisor; Kinesiology and Nutrition, Applied Health Sciences
  • NAAHP Empathy Mapping: Misty Huacuja-LaPointe, Director, Pre-Professional Advising, College of Liberal Arts & Sciences

 

Session:              Tools for the Trade: Motivational Interviewing - Part 1
Meeting Info:    ARC Rm 240 1:15-3:00pm - Recording of Presentation Here 
Presenter(s):     Dr. Michael Meinzer, Psychology Associate Professor, Associate Head Clinical
Description:       In this featured session, Dr. Meinzer will introduce the theoretical basis for motivational Interviewing methods. Motivational interviewing is utilized to help students find internal motivation and move toward desired behaviors. The first in a two-part series, this session will explore the guiding principles and train the techniques to successfully employ this strategy when working with students.

 

Session:              Advisor Conference: UIA Innovation Lab and Mapping Strategies with Students
Meeting Info:    ARC Room 240 3:00-4:00pm: Presentation Recording and Materials Here  
Presenter(s):     Felicia Keelen, University Innovation Alliance Fellow
Description:       This presentation will introduce the University Innovation Lab, "an online hub and practitioner community that helps student success leaders and campus teams advance innovative initiatives to improve outcomes for all students".  Attendees will have an opportunity to practice using process mapping, a lab resource, to review and analyze processes related to student advising, and learn how to apply Innovation Lab resources when actively working with students.

 

Wednesday, March 20th

 

Session:              Advisor Conference - What Do We Know About Tutoring?: Data from Burnham Hall Tutoring Center
Meeting Info:    Burnham Hall 208 9:00-9:50am - Presentation Recording and Materials Here  
Presenter(s):   Laura Kaczmarczyk, Honors Academic Advisor & Program Specialist
Description:       Students can often be averse to peer tutoring centers due to fear of stigmatization; however, research has shown that utilizing tutoring services can increase understanding and course attendance and decrease test anxiety. Students in higher education are more likely to attend peer tutoring services when there is increased awareness and academic guidance to encourage their attendance. The goal of this presentation is to explore data-driven decision possibilities available through the iAdvise system within the context of administrating the Burnham Hall Tutoring Center (BHTC), a tutoring resource housed within the Honors College. The iAdvise system provides a wealth of information for learning center administration, accentuating the kinds of appointments students seek, the times students most frequently visit, and the modalities students most prefer. Data derived from the BHTC also suggests an uncharted territory in maximizing the potential of iAdvise for units on campus: the referral system.

 

Session:              Advisor Conference – Boundaries in Advising
Meeting Info:    Burnham Hall 208 10:00-10:50am - Presentation Recording and Materials Here  
Presenter(s):     Nathan Bambenek, Senior Academic Advisor, LAS Advising; Beth Kravitz, Senior Academic Advisor, LAS Psychology Advising; Tasha Quinn, Senior Academic Advisor, LAS Psychology Advising, Yazmin Rodriguez, Senior Academic Advisor, LAS Criminology Law and Justice Advising,
Description:       Enforcing boundaries with students as an academic advisor can be tricky territory, but it doesn’t have to be! With constantly changing priorities, administrative tasks, emails, drop-ins, and student appointments, it can be a lot of work to recognize and enforce professional boundaries with your students. We will begin with an overview of what boundaries are from psychological pedagogy and will share ways to reinforce your own boundaries whilst still meeting the expectations of your job and meeting the needs of your students.

 

Session:              Advisor Conference - The Crossroads of Difficult Conversations: Encouraging while Discouraging in Pre-Health Advising
Meeting Info:    Burnham Hall 208 11:00-11:50am - Presentation Recording and Materials Here  
Presenter(s):     Anya Cruz, Senior Pre-Health Advisor, Pre-Professional Advising, LAS; Rachel Ruane, Senior Pre-Health Advisor, Pre-Professional Advising, LAS; Curtis Kimberlin, Pre-Health Advisor, Pre-Professional Advising, LAS
Description:       Advisors often feel uncomfortable being the “bearer of bad news” and telling a student their GPA or academic record is too low for their intended career path. This presentation will provide advisors with context and strategies for working with students whose academic record is not the strongest part of their application. In this presentation, best practices related to engaging in these complex conversations will be explored and articulated, with the opportunity for immediate implementation.

 

Session:              Lunchtime Roundtable Discussion
Meeting Info:    Burnham Hall First Floor 12:00 -1:45pm
Descriptions:     4 Topics

  • Caring for the Melanin, Brandi France, Academic Advisor, LAS: Discuss our experiences as BIPOC members at UIC, identify signs of burnout, and share healthy strategies of self-care. The roundtable is open for anyone who identifies as a person of color or anyone who is interested in learning and supporting their fellow peers.
  • What are your KPIs, Karen Dixon, Associate Athletics Director, Academics: What measures or indicators, other than retention and graduation rates, do we utilize to determine if we (or our staff) are meeting our goals and generally performing well in our jobs.
  • Setting the Pace with High Achieving Students, Kathryn Burns-Howard, Assistant Dean Student Services, Honors College: Discuss useful strategies and tips when helping high-achieving students (and all students) develop the skills required to set a steady, productive pace while maintaining a sustainable workload.
  • University of Illinois PSLA Takeaways, Sharon Hayes, Assistant Dean for Student Success, CUPPA: Learn about how to apply to and some of the takeaways from the University of Illinois’ Professional Staff Leadership Academy through former attendee. Discuss the benefits of taking time to enhance ourselves and our skills through professional development.

 

Session:              Tools for the Trade: Motivational Interviewing - Part 2
Meeting Info:    ARC Rm 240 2:00-3:45pm - Recording of Presentation Here
Presenter(s):      Dr. Michael Meinzer, Psychology Associate Professor, Associate Head Clinical
Description:       This is the second session of this two-part featured session where Dr. Meinzer will continue to introduce the theoretical basis for Motivational Interviewing method, which began in in his first session with the advising community. Motivational Interviewing is utilized to help students find internal motivation and move toward desired behaviors. This second session will continue to explore the guiding principles and to train the techniques to successfully employ this strategy when working with students.

 

Session:              Happy Hour Networking – Peanut Park Trattoria 4:00-6:30pm - 1359 W Taylor St – Little Italy

 

Thursday, March 21st (Virtual Day)

 

Session:              Making Progress Toward Degree Using Summer Session, AYS, and Summer Edge
Meeting Info:    Virtual Link 9:00-10:30am: Presentation Recording and Materials Here
Presenter(s):     Natalie Kokorudz, Associate Director, Summer Session; Felicia Keelen, UIA Fellow; Darima Butitova, Assistant Director, Office for Research on Student Success.
Description:       This presentation will provide an overview of the 2024 Summer Session, including two scholarship programs: the popular Accelerate Your Success program, and a newer academic recovery program - Summer Edge, which offers an opportunity for students to retake select courses tuition-free.

 

Session:              How to Manage a Flexible Workforce
Meeting Info:    Admin Link  11:15-12:45pm - Presentation Recording and Materials Here
Presenter(s):     Jerry Jimenez, Director of Operations, Office of the Vice Provost for Academic Programs and Effectiveness
Description:       This session will explore best practices behind managing and motivating workforces of different modalities; in-person, hybrid, and remote. Additionally, we will discuss the expectations, needed flexibility, and possible creative solutions for sustaining an equitable environment among a multi-generational workforce with varying needs.

  

Session:              Data Informed Decisions – What’s in the Data? How We May Use Data for Proactive Advising 
Meeting Info:    Virtual Link 11:15-12:45pm - This presentation is by request only, must be FERPA trained view. To request access, email: oad@uic.edu
Presenter(s):     Associate Vice Provost Joey Volpe and Special Guest Co-Presenter(s)
Description:       The era of big data and analytics, AI, and the focus on student success in higher education has created an increased need for advising and coaching administrators to expand the use of data to make decisions. How do administrators strike a balance using information and analytics provided while being attentive to the fact that advising and coaching is a people-based profession? In this session we will explore administrator decision-making and how data informed practice impacts advisors and coaches and asks them to participate as data users, act as data creators, and as data stewards. We will explore how can we act in a data informed way with empathy and attentiveness to the people-centered nature of advising and coaching.

 

Session:               iAdvise Deeper Dive: Protect your Peace
Meeting Info:    Virtual Link 1:45-2:45pm- Presentation Recording and Materials Here
Presenter(s):     Nick Ardinger, Associate Director of OAD
Description:       This iAdvise Deeper Dive is focused on how to utilize, manage, and set up your technology to “Protect Your Peace”. This session will provide tips, tricks, and solutions for your Outlook email, iAdvise settings, and phone to help manage notifications and establish tech boundaries. Please come with questions, suggestions, and annoyances we can solve together.

 

Session:               How & Why: Data-Driven Decision Making – A Fireside Chat
Meeting Info:    Admin Link  1:30-3:00pm - Presentation Recording and Materials Here 
Presenter(s):     Vice Provost Kiely Fletcher and Associate Vice Provost Joey Volpe
Description:       There is a need for leaders at every level to make data-informed decisions. Join Vice Provost Kiely Fletcher and Associate Vice Provost for this fireside chat style session where they explore questions together with advising administrator attendees about how senior leaders navigate the opportunities and responsibilities of using data-informed practice. They will explore a range of topics including how to strategically employ analytics to lead, to problem-solve, to plan, and to respond to challenges.

 

Session:              Introduction to the Asian American Student Academic Program
Meeting Info:    Virtual Link 3:00-3:45pm - Presentation Recording and Materials Here 
Presenter(s):     Viraj Patel, Director of AASAP; Eli Vang and Celeste Aguirre, AASAP Academic Advisor and Program Specialists
Description:       Come learn more about the Asian American Student Academic Program (AASAP), which opened in Fall 2024. We will review services and opportunities for engagement and share opportunities for partnership and collaboration to support UIC students.

  

Session:               Cooking Dinner with Chef BoyarVee
Meeting Info:    Virtual Link 4:30-5:15pm
Presenter(s):     Joey Volpe, Chef and Lisa Hehman, Sous Chef
Description:       Many may not know, but Joey has often said, if she didn’t work in higher ed, she would teach cooking classes! Well now is her chance to do both…. Join us virtually for this cooking class, while preparing your dinner for the evening. Chef BoyarVee will teach knife/cutting skills, how to make fresh clean/food in a reasonable amount of time and provide tips of the trade along the way. Once you RSVP, we will supply the recipe, you will need to purchase your own ingredients for the evening and be in a space ready to cook at the time of the session (unless you just want to watch).

 

Friday, March 22nd:

You are invited to a special event being held by CAICC and Native American Support Program on Friday, March 22nd:

On behalf of UIC’s Native American Support Program and the Chicago American Indian Community Collaborative (CAICC), we cordially invite you to the Community Recognition and Celebration event on Friday, March 22, 2024 at the University of Illinois- Chicago campus.

Join member organizations and friends of CAICC at our Community Celebration & Recognition: Many Fires, Kindling the Future to acknowledge and celebrate the contributions of Native advocates, honoring their dedication to justice and well-being. Join us in recognizing and appreciating these individuals who, through their resilience and dedication, enrich our communities.

SCHEDULE OF EVENTS

6:00 p.m. – RECEPTION

Networking, interactive activities, door prizes, buffet dinner

7:00 p.m. – AWARDS PRESENTATION

Blanketing ceremony, honor song, round dance

9:00 p.m. – EVENT CONCLUDES

An evening to celebrate service and leadership for Natives in Chicago!