Information for Advisors

The purpose of early alerts is to provide a means of communication between faculty, students, and advisors so that:

• Students can address issues promptly enough in the semester to hopefully prevent serious consequences;
• Advisors can assist students in navigating their academic experience, and;
• Advisors can make referrals to campus resources, etc.

Early Alerts now uses progress surveys in iAlert, the alerting component of iAdvise, to provide real time alerts for students and advisors by the faculty members in Early Alerts courses.

There are changes to Early Alerts with the advent of iAlert through iAdvise:

• Real time notification in iAdvise and via email to students of alerts entered by their instructors
• Ability for all advisors and coaches associated to a student with alerts to see who might be working on the alerts and make comments on them to communicate across offices
• Ability to “close the loop” with instructors and clear an alert once action has been taken 

Using a growth mindset approach, iAlert provides nudges to students and allows instructors to comment on each alert and give students and their advisors opportunities to take action. Instructors provide flags that help advisors and students understand what may be causing challenges in the course, and then they recommend “to do’s” that allow students to take action on the alerts they’ve received.

iAdvise allows advisors to close the loop with instructors and once actions have been taken by advisors and students, the alerts can be closed and instructors notified (if appropriate).

We have some open training sessions for instructors and advisors:

• Wednesday, February 5, 10-11am
• Friday, February 7, 9-10am
• Tuesday, February 11, 10-11am
• Wednesday, February 12, 1:30-2:30pm

The Early Alerts Implementation Working Group has provided those who get alerts for their students with a downloadable information guide:

• Downloadable Guide for Advisors
• Downloadable Instructions for Managing Alerts in iAdvise

Our iAdvise Project Team have produced videos for accessing iAlert, the alerting component of iAdvise, which is powering Early Alerts. Advisors will be able to access their alerts in real time.

• Video - Accessing iAdvise and viewing Alerts

Alerts are delivered in real time and are viewable in iAdvise. For Spring 2020 the entry windows are:

First-Year Seminar Alerts

• There are no first-year seminar alerts in the spring term.

First-Year Writing Program and Foreign Language Courses

• Spring 2020 Alerts entry will begin on Monday, February 3rd  and Early Alerts are due by Monday, February 10th for English and foreign language faculty.

Math and Chemistry Courses

• For Spring 2020 instructors of MATH 090, 110, 118, 121, 125, 165 180, 181, 210, 220, and STAT 101, and CHEM 101, 122, 124, and 232 courses alerts open on Monday, February 10th and end on Friday, March 6th. There is a specific schedule for math courses:
  • MATH 090: Thursday, February 13th – Monday, February 24th (Mid-Week 5 through Week 6)
  • MATH 110: Thursday, February 13th – Monday, February 24th (Mid-Week 5 through Week 6)
  • MATH 118: Monday, February 10th – Monday, February 17th (Week 5)
  • MATH 121: Monday, February 10th – Monday, February 24th (Week 5 through Week 6)
  • MATH 125: Monday, February 24th – Monday, March 2nd (Week 7)
  • MATH 165: Monday, February 10th – Monday, February 24th (Week 5 through Week 6)
  • MATH 180: Wednesday, February 19th – Monday, March 2nd (Week 6 through Week 7)
  • MATH 181: Wednesday, February 19th – Monday, March 2nd (Mid-Week 6 through Week 7)
  • MATH 210: Wednesday, February 19th – Monday, March 2nd (Mid-Week 6 through Week 7)
  • MATH 220: Wednesday, February 19th – Monday, March 2nd (Mid-Week 6 through Week 7)
  • STAT 101: Monday, February 17th – Monday, March 2nd (Week 6 through Week 7)
  • STAT 130: Monday, February 17th – Monday, March 2nd (Week 6 through Week 7)

PHYS 141 Alerts

• Spring 2020 alerts for PHYS 141 will be completed in two batches, one in Week 5 after the first quiz and one in Week 8 after the first exam.

Business Core Alerts

• Spring 2020 alerts for the Business Core courses (ACTG 210 & 211; BA 200; FIN 301 & 302; IDS 200, 270 & 355; MGMT 340 & 350; and MKTG 360) will begin on Monday, February 10th and end on Monday, March 2nd.