Information for Advisors

Purpose of Early Alerts

The purpose of early alerts is to provide a means of communication between faculty, students, and advisors so that:

  • Students can address issues promptly enough in the semester to hopefully prevent serious consequences;
  • Advisors can assist students in navigating their academic experience, and;
  • Advisors can make referrals to campus resources, etc.

COVID-19 Response

As you are probably already aware, the Provost has stated that:

We are committed to providing a safe environment at UIC for all students, faculty and staff.

  • Students taking Synchronous and On Campus classes are expected to attend all classes.
  • Students with health conditions that will prevent them from attending On Campus classes for which they are registered should contact the Disability Resource Center (DRC) for consideration of an accommodation.
  • Instructors teaching classes synchronously online and on campus are asked to record their classes. However, there may be situations where this is not possible or advisable. In those cases, the instructors will try to work out a solution with any student who needs a class or classes recorded.

If a student voices a concern about the COVID-19 pandemic affecting their ability to meet the course requirements, please work to accommodate the student. We know that some course accommodations are not possible; however, alternative courses may be available that can meet requirements. If a student expresses concerns about their ability to meet the course requirements, you can raise a “COVID-19 Related Concern” flag in iAdvise (at any point in the semester, not just during the Early Alerts period), which will alert the student’s advisor, the Disability Resource Center, and the student.

If you need assistance from the Disability Resource Center, please see consult: https://drc.uic.edu/attendance-absence-accommodations/ or contact the office at drc@uic.edu or (312) 413-2183.

We are aware that as an advisor this term, you have heard about how instructors have made significant changes to course delivery and may be using varied instructional methods for course delivery. Early Alerts remain essential, especially in such a unique time; however, we also understand that our current conditions may change how you respond to alerts this term. Information has been provided along with your directions for alert management; however, we also wanted to ensure that you have at hand some information related to attendance and course concerns. See below for a link to the Memo from OAD providing details on the administration of Early Alerts under COVID-19 conditions.

OPEN SESSIONS for entering Alerts in iAdvise

We have some open sessions for instructors and advisors. Visit our iAdvise page for our regular Open Hours.

Downloadable Guide for Advisors

The Early Alerts Implementation Working Group has provided those who get alerts for their students with a downloadable information guide:

Instructional Videos for Accessing and Managing Early Alerts in iAdvise

Our iAdvise Project Team have produced videos for accessing iAlert, the alerting component of iAdvise, which is powering Early Alerts. Advisors will be able to access their alerts in real time.

Early Alerts Dates and Deadlines

Alerts are delivered in real time and are viewable in iAdvise. For Fall 2020 the entry windows are:

First-Year Seminar Alerts

  • Alerts will be deployed and entered between Wednesday, September 9th through Wednesday, September 16th

First-Year Writing Program and Foreign Language Courses

  • Fall 2020 Alerts entry will begin on Monday, September 14th and Early Alerts are due by Sunday, September 20th for English and foreign language faculty to allow for grading time.

Math and Chemistry Courses

  • For Fall 2020 instructors of CHEM 101, 122, 124, 232, and MATH 090, 110, 118, 121, 125, 165 180, 181, 210, 220, STAT 101, and STAT 130 alerts open on Monday, September 14th and end on Friday, October 16th on the following schedule:
    • MATH 090: Monday, September 14th – Friday, September 30th (Week 4 through Week 5)
    • MATH 110: Monday, October 5th – Friday, October 16th (Week 7 through Week 8)
    • MATH 118: Monday, September 28th – Friday, October 9th (Week 6 through Week 7)
    • MATH 121: Monday, September 28th – Friday, October 9th (Week 6 through Week 7)
    • MATH 125: Monday, September 28th – Friday, October 9th (Week 6 through Week 7)
    • MATH 165: Monday, September 21st – Friday, October 2nd (Week 5 through Week 6)
    • MATH 170: Monday, September 14th – Friday, September 30th (Week 4 through Week 5)
    • MATH 180: Monday, September 28th – Friday, October 9th (Week 6 through Week 7)
    • MATH 181: Monday, September 28th – Friday, October 9th (Week 6 through Week 7)
    • MATH 210:Monday, September 14th – Friday, September 30th (Week 4 through Week 5)
    • MATH 220:Monday, September 21st – Friday, October 2nd (Week 5 through Week 6)
    • STAT 101:Monday, September 21st – Friday, October 2nd (Week 5 through Week 6)
    • STAT 130:Monday, September 21st – Friday, October 2nd (Week 5 through Week 6)

PHYS 141 Alerts

  • Fall 2020 alerts for PHYS 141 will be completed in two batches, one in Week 5 after the first quiz and one in Week 8 after the first exam.

Business Core Alerts

  • Spring 2020 alerts for the Business Core courses (ACTG 210 & 211; BA 200; FIN 301 & 302; IDS 200, 270 & 355; MGMT 340 & 350; and MKTG 360) will begin on Monday, September 14th and end on Friday, October 9th.