Information for Advisors

Purpose of Early Alerts

The purpose of early alerts is to provide a means of communication between faculty, students, and advisors so that:

  • Students can address issues promptly enough in the semester to hopefully prevent serious consequences;
  • Advisors can assist students in navigating their academic experience, and;
  • Advisors can make referrals to campus resources, etc.

Now using iAlert, a component of iAdvise - real time alerting for nudging students toward success!

Early Alerts now uses progress surveys in iAlert, the alerting component of iAdvise, to provide real time alerts for students and advisors by the faculty members in Early Alerts courses.

There are changes to Early Alerts with the advent of iAlert through iAdvise:

  • Real time notification in iAdvise and via email to students of alerts entered by their instructors
  • Ability for all advisors and coaches associated to a student with alerts to see who might be working on the alerts and make comments on them to communicate across offices
  • Ability to “close the loop” with instructors and clear an alert once action has been taken 

Using a growth mindset approach, iAlert provides nudges to students and allows instructors to comment on each alert and give students and their advisors opportunities to take action. Instructors provide flags that help advisors and students understand what may be causing challenges in the course, and then they recommend “to do’s” that allow students to take action on the alerts they’ve received.

iAdvise allows advisors to close the loop with instructors and once actions have been taken by advisors and students, the alerts can be closed and instructors notified (if appropriate).

OPEN SESSIONS for entering Alerts in iAdvise

We have some open training sessions for instructors and advisors:

  • Tuesday, September 24th 10:00 a.m. – 11:00 a.m. in 2710 UH
  • Thursday, September 26th 1:00 p.m. – 2:00 p.m. in 2710 UH
  • Friday, September 27th 10:00 a.m. – 11:00 a.m. in 2710 UH

Downloadable Guide for Advisors

The Early Alerts Implementation Working Group has provided those who get alerts for their students with a downloadable information guide:

Instructional Videos for Accessing and Managing Early Alerts in iAdvise

Our iAdvise Project Team have produced videos for accessing iAlert, the alerting component of iAdvise, which is powering Early Alerts. Advisors will be able to access their alerts in real time.

Early Alerts Dates and Deadlines

Alerts are delivered in real time and are viewable in iAdvise. For Fall 2019 the entry windows are:

First-Year Seminar Alerts

  • Fall 2019 alerts are entered starting Wednesday, September 11th and ending Monday, September 16th.

First-Year Writing Program and Foreign Language Courses

  • Fall 2019 Alerts entry will begin on Monday, September 16th and Early Alerts are due by Monday, September 23rd for English and foreign language faculty.

Math and Chemistry Courses

  • For Fall 2019 instructors of MATH 090, 110, 118, 121, 125, 165 180, 181, 210, 220, and STAT 101, and CHEM 101, 122, 124, and 232 courses alerts open on Monday, September 23rd and end on Friday, October 11th.

Business Core Alerts

  • Fall 2019 alerts for the Business Core courses (ACTG 210 & 211; BA 200; FIN 301 & 302; IDS 200, 270 & 355; MGMT 340 & 350; and MKTG 360) will begin on Monday, September 23rd and end on Monday, October 14th.