POSITION AVAILABLE: Assistant to the Vice Provost for Undergraduate Affairs

– Internal Search –

The Office of the Vice Provost for Undergraduate Affairs (VPUA) at the University of Illinois at Chicago (UIC) is accepting applications for an Assistant to the Vice Provost for Undergraduate Affairs position. This is a full-time, 12-month academic professional position.


The position provides high-level managerial support to the Vice Provost for Undergraduate Affairs. Using discretion, initiative, and independent judgment, the Assistant to the Vice Provost for Undergraduate Affairs manages office activities; schedules and prioritizes work and available resources; responds to requests and inquiries from students, faculty, and administrators; performs and manages projects related to the VPUA office. This position acts as liaison between the Vice Provost and reporting unit directors, coordinating projects delegated to direct reports.

Other duties include:

  • Manage workflow and responsibilities of the direct reports to the Vice Provost and coordinate activity reports of all VPUA reporting units.
  • Define problems, take initiative, conduct independent research, formulate solutions, and make recommendations to the Vice Provost regarding affairs of the office.
  • As a member of the VPUA Management Team, participate in weekly strategy meetings.
  • Compile data and research information on issues related to student success from a variety of sources on and off campus; provide analysis and reports. Oversee and conduct special projects related to undergraduate affairs, including research and data gathering from internal partners as well as peer institutions and reporting of findings.
  • Independently manage student success related projects as directed.
  • Prepare detailed briefing materials, presentations, and written remarks for the Vice Provost in preparation for meetings, events, and speaking engagements; provide relevant facts, data, background information for meetings, reports, inquires, agendas, and presentations.
  • Liaison with other administrative units of the university regarding the affairs of the office, including Academic Affairs, Student Affairs, Office of Institutional Research, Colleges, and others.
  • Receive and manage confidential and sensitive information and requests related to the office.
  • Respond to, or escalate, as needed, inquiries from students, faculty, administrative staff, and general public, maintaining discretion and confidentiality in all communications.
  • Review and prioritize incoming documents requiring Vice Provost approval.
  • Draft and edit memoranda, campus announcements, agreements, policies, meeting agendas and other correspondence involving sensitive and confidential content.
  • Use discretion and independent judgment in management of the Vice Provost’s calendar, including scheduling and coordinating meetings, appointments, and travel.
  • Manage, organize, and arrange VPUA sponsored events including managing logistics, purchasing, staffing needs, etc.
  • Perform other related duties and participate in special projects as assigned.


A minimum of a Bachelor’s degree in liberal arts, education, or related field is required. A Master’s degree preferred. A minimum of three years increasingly responsible experience in higher education administration.

Knowledge of university and higher education systems and processes. Strong computer skills and proficient in Microsoft Office suite products. Strong project management, organizational, analytical, and problem solving skills, including the ability to work independently and as a member of the team, attend to multiple projects simultaneously, and meet deadlines. Ability to understand data analysis for decision making in various projects. Excellent interpersonal skills, ability to communicate with a broad range of senior level administrators complex ideas clearly and persuasively, verbally and in writing. Demonstrated ability to maintain confidentiality and discretion, and strong attention to detail.

For fullest consideration, please submit a cover letter, resume, and the names and contact information for three references by May 23, 2017 at https://jobs.uic.edu/job-board/job-details?jobID=78941.  Questions can be directed to Gerardo Jimenez, Director of Operations, at gjimenez@uic.edu or 312-413-8516.

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.