Category: Professional Development

PROFESSIONAL DEVELOPMENT: OSSS 2018 Orientation Overview Slides available in BOX!

The Office of Student System Services (OSSS) offered an overview for advisors of placement testing, the portal, and class scheduler in preparation for 2018 Summer Orientation.

Class Scheduler is a tool that students use to build the optimal schedule based on course preferences and setting aside time for breaks during the week. Students use Class Scheduler to generate the class schedule that fits their schedule.

See the slides and a handout version here:

OSSS Orientation Overview Slides

OSSS Orientation Overview Handouts



PROFESSIONAL DEVELOPMENT: Announcing 2018 Provost’s Excellence in Undergraduate Advising Award Winners – Congratulations!

Today, our 2018 Provost’s Excellence in Undergraduate Advising Award winners received congratulations from Provost Poser and Vice Provost Varelas via campus announcement on UIC Today.

On behalf of the OAD Steering Committee and the OAD Advising Awards Committee, we are delighted to extend our congratulations to the 2018 Provost’s Excellence in Undergraduate Advising Award winners:

Sharon Hayes, Department of Public Administration
Stephanie O’Leary, Honors College
Omare Villagrana, Latin American Recruitment and Educational Services (LARES)

This award recognizes excellence, commitment, and dedication of professional advisors of undergraduate students at UIC.  Our winners were selected by a committee of their peers to be recognized for their work with our undergraduates and contributions to UIC’s mission. Congratulations to each of our winners!

FOR ADVISORS’ INFORMATION: Preferred First Name is not used on Diplomas or Transcripts

Dear Advisors:

As we approach the end of the semester, questions regarding diploma names arise.  Preferred First Name has been in use at UIC for some time, and I wanted to communicate on a few important things.

  • Preferred First Name will not appear on the diploma.
  • Preferred First Name will not appear on the academic transcript.

We use the Legal First and Last Name, with Legal Middle Initial, on the diploma.  Students can request certain adjustments to a legal name.  Frequently Asked Questions and Answers about Diplomas can be found at  Our Records Department at 312=996-4381 is a resource for questions on diploma processing.

The University of Illinois Preferred First Name Statement can be found at

With text pasted below.

Thanks for the guidance you provide to students as they complete their studies at UIC.


Rob Dixon

Preferred First Name Statement

What is my preferred first name, and how can I set or change it?

Students may designate a preferred first name*, which certain University systems will then use. These systems include class rosters, the display name in Banner Self-Service, and the display name in a number of learning management systems (e.g., Blackboard, Compass, and Moodle), most online phone directories, and on the University i-card. The University will also retain your full legal name, which is used when required by the University, such as in tax documents, contracts, academic transcripts, diplomas, and certain health records. For further details (including information about surname changes), students can refer to the Office of the Registrar.

To set or change your preferred first name:

  • Students: Using campus portal or other resources, enter Banner Student Self-Service and under Personal Information options, select Preferred First Name.  Follow prompts.

Acceptable uses of preferred first names include:

  • A middle name instead of first name
  • An abbreviated name (Rob instead of Robert, Manny instead of Emmanuel)
  • An Americanized name (Wendy instead of Haiyan)
  • A name to which you are in the process of legally changing
  • A name that better represents your gender identity

You may not use your preferred first name to misrepresent who you are, nor may you use any profane or offensive language in your preferred first name. Your preferred first name is subject to approval by University administration, and those who intentionally misuse the preferred first name option may be subject to disciplinary action.

A preferred first name may take several days to appear in all systems that display preferred first names.

*Note:  UIC undergraduates have the option of setting a preferred first name during the application process and the preferred first name will carry forward to University systems.

PROFESSIONAL DEVELOPMENT/SHARE WITH STUDENTS: UIC PRIDE – march in the parade, LGBTQQAI + Ally Training, and t-shirt fundraiser!

The UIC Pride Parade Planning Committee is inviting you to be part of events and programs leading up to Chicago’s Pride Parade and to march with UIC in the Chicago Pride Parade. See below for information on the LGBTQQAI +Ally Training, the t-shirt fundraiser, and info on marching!

LGBTQQAI+ Ally Training – June 22nd, 3:00 – 6:00 p.m. in 713 AHSB

  • To honor and celebrate Pride Month, the UIC Pride Parade Planning Committee is collaborating with the Gender & Sexuality Center to offer an educational training open to all students, faculty, staff, and community partners, whether LGBTQQAI+-identified or allies. This training will relate to the theme for this year’s Pride celebrations, “Remember the Past, Create the Future” and will take place on Friday, June 22nd from 3:00-6:00pm in room 713 of the Applied Health Sciences Building (1919 W. Taylor St.) Come find out more about the history of Pride, respecting safe spaces, and how to be an ally. RSVP required:
  • Students, faculty, and staff can purchase a limited-edition UIC Pride shirt for $15 to benefit UIC Pride, an LGBTQQAI+ undergraduate student organization on campus. Shirts will be distributed at this event.

2018 UIC Pride Shirt Fundraiser

  • Students, faculty, staff, and community partners can purchase a limited-edition 2018 UIC Pride shirt for $15 to benefit UIC Pride, an LGBTQQAI+ undergraduate student organization on campus. More information can be found here:

UIC @ Chicago Pride Parade

  • Help represent UIC’s Health Sciences Colleges and UI Health System in the Chicago Pride Parade on Sunday, June 24th to let Chicago know who we are, what we do, and how we support our LGBTQQAI+ community at UIC! Space is limited to 100 marchers. Priority will be given to students in the Health Sciences Colleges and staff/members of UI Health.Please note that marchers will need to purchase a $10 UIC Pride shirt in order to march. Proceeds benefit UIC Pride.Marchers should plan to attend the Pre-Pride Ally Training on Friday, June 22nd from 3:00-6:00 pm to pick up their shirts, return the waiver/consent form, create posters, and hang-out with marchers from around campus!


PROFESSIONAL DEVELOPMENT: ORSS Student Success Lecture Series – College On-Track and Early Warnings of Student Difficulties on 5/17 – SAVE THE DATE


Thursday, May 17, 2:00 p.m.

Daley Library, Room 1-470

College On-Track and Early Warnings of Student Difficulties

Can an on-track indicator be created for college? What are the early signs that students may be at-risk for not persisting and graduating? Dr. Sue Farruggia will present UIC’s studies leading to the development of an on-track indicator and discuss its components. She will also present new research on other early factors associated with students not persisting to their second year and not graduating from college.


Sue Farruggia, Assistant Vice Provost for Undergraduate Affairs


The OVPUA’s Office for Research on Student Success (ORSS) is pleased to announce the next installment of its campus lecture series, showcasing research being carried out across UIC to better understand and ultimately improve the success of UIC students. The ORSS Lecture Series on Student Success Research grew out of the UIC Student Success Initiative [], and has the dual purpose of opening a cross-disciplinary dialogue among researchers employing different perspectives and approaches to answer related questions about student success at UIC, and putting that research into the hands of practitioners who can make use of it for the benefit of our students.

For questions, please contact Sue Farruggia, Assistant Vice Provost for Undergraduate Affairs, at

PROFESSIONAL DEVELOPMENT: OSSS Orientation Overview for Advisors on May 16th – RSVP open!

The Office of Student System Services (OSSS) is offering an overview for advisors of class scheduler in preparation for 2018 Summer Orientation.

Class Scheduler is a tool that students use to build the optimal schedule based on course preferences and setting aside time for breaks during the week. Students use Class Scheduler to generate the class schedule that fits their schedule.

A brief overview of placement testing changes, the new portal, and registration changes will be included in this demonstration.

Date: Wednesday, May 16, 2018
Time: 9:00 – 10:30 a.m.
Location: Lecture Center A1

Please RSVP at by Monday, May 14th.

PROFESSIONAL DEVELOPMENT: More Advisor Week pics and documents available online – Poster without the Poster Handouts available!

This week we’ve added documents from Poster without the Poster table discussions and Advisor Conference!

Did you miss Advisor Week events? Did you want to pick up one of the flyers you missed getting a copy of or want it electronically? Looking to review some slides you saw one of our presenters show?

We’re continuing to upload documents and slides as our presenters provide them, but we’ve got a number online in the schedule of events and links are also below:

Watch for the handouts from table discussions at our Poster without the Poster session to be available next week! Attendees will also be getting emails regarding some of the sessions.

Check out some pics here!  Send pics to Joey ( or share a BOX with her! We want to post them online on our Advisor Week page and on Facebook!

We are looking forward to beginning to plan our Seventh Annual Advisor Week and your feedback on this year’s Advisor Week is welcomed!

PROFESSIONAL DEVELOPMENT: AANAPISI Part F Grant Presentation on April 17th

The UIC Asian American and Native American Serving Institutions (AANAPISI) Part F grant (2011-2017) provided support for Asian American, Pacific Islander, and English-Language Learner (ELL) students. Major grant partners will highlight the grant accomplishments in strengthening ELL academic writing skills, supplemental advising, scholarships, and career development:

–Global Asian Studies Program
–Asian American Resource and Cultural Center
–First-Year Writing Program
–Writing Center
–former Office of Special Scholarships Program
–Office of Career Services

Date: April 17th
Time: 12:00 – 1:30 p.m.
Location: 401 UH

Light refreshments will be served!

For more information or disability accommodations, please contact Karen Su,

PROFESSIONAL DEVELOPMENT: Raising Awareness of Asian American Students

As a start to Asian American Awareness Month at UIC, the UIC AANAPISI Initiative congratulates Dr. Corinne Kodama, our Research Specialist, on her new publication with Dr. Dina C. Maramba: Bridging Research and Practice to Support Asian American Students.

Dr. Kodama has made a tremendous impact serving Asian American students on our own campus in many capacities. As founding Associate Director of the Asian American Resource and Cultural Center, she first started the Asian American Mentor Program (AAMP) and much more.

This is a must-read for anyone who wants to learn more about Asian American students who make up 22% of UIC’s undergraduates.

It’s an accessible yet comprehensive guide to understanding and working with Asian American college students–a diverse but often misunderstood population on college campuses.

Linking theory and research with practice, this volume covers a range of topics that influence Asian American college student experiences, including:

• student and identity development,
• psychological health,
• religion and spirituality,
• academic and career issues,
• engagement and activism.

The volume ends with an extensive list of resources and critical questions for readers to reflect on themselves, their departments, and their institutions to help better understand and appropriately serve Asian American students.

Available at UIC library right here:

PROFESSIONAL DEVELOPMENT: u.Achieve Degree Audit System is now available – download the Advisor User Guide!

UIC’s has an upgraded degree audit system that has replaced DARS. If you have access to run degree audits, please see the note below from TADA with information on u.Achieve:

TADA is pleased to announce that uAchieve, the UIC Degree Audit Reporting System, is now available through my.uic!

Please take a few moments to familiarize yourself with the downloadable guide (uAchieve Degree Audit Request Guide), and run some students through the uAchieve audit system.

If you have any problems with accessing the tool, please contact us at

Please spread the word to those in your units who run degree audits.

We appreciate your patience during this system upgrade, and we look forward to working with everyone.

Amy Knetl

Transfer Articulation and Degree Audit
Academic and Enrollment Services
The University of Illinois at Chicago