Category: Position Available

POSITION AVAILABLE: Assistant to the Vice Provost for Undergraduate Affairs

– Internal Search –

The Office of the Vice Provost for Undergraduate Affairs (VPUA) at the University of Illinois at Chicago (UIC) is accepting applications for an Assistant to the Vice Provost for Undergraduate Affairs position. This is a full-time, 12-month academic professional position.

Duties:

The position provides high-level managerial support to the Vice Provost for Undergraduate Affairs. Using discretion, initiative, and independent judgment, the Assistant to the Vice Provost for Undergraduate Affairs manages office activities; schedules and prioritizes work and available resources; responds to requests and inquiries from students, faculty, and administrators; performs and manages projects related to the VPUA office. This position acts as liaison between the Vice Provost and reporting unit directors, coordinating projects delegated to direct reports.

Other duties include:

  • Manage workflow and responsibilities of the direct reports to the Vice Provost and coordinate activity reports of all VPUA reporting units.
  • Define problems, take initiative, conduct independent research, formulate solutions, and make recommendations to the Vice Provost regarding affairs of the office.
  • As a member of the VPUA Management Team, participate in weekly strategy meetings.
  • Compile data and research information on issues related to student success from a variety of sources on and off campus; provide analysis and reports. Oversee and conduct special projects related to undergraduate affairs, including research and data gathering from internal partners as well as peer institutions and reporting of findings.
  • Independently manage student success related projects as directed.
  • Prepare detailed briefing materials, presentations, and written remarks for the Vice Provost in preparation for meetings, events, and speaking engagements; provide relevant facts, data, background information for meetings, reports, inquires, agendas, and presentations.
  • Liaison with other administrative units of the university regarding the affairs of the office, including Academic Affairs, Student Affairs, Office of Institutional Research, Colleges, and others.
  • Receive and manage confidential and sensitive information and requests related to the office.
  • Respond to, or escalate, as needed, inquiries from students, faculty, administrative staff, and general public, maintaining discretion and confidentiality in all communications.
  • Review and prioritize incoming documents requiring Vice Provost approval.
  • Draft and edit memoranda, campus announcements, agreements, policies, meeting agendas and other correspondence involving sensitive and confidential content.
  • Use discretion and independent judgment in management of the Vice Provost’s calendar, including scheduling and coordinating meetings, appointments, and travel.
  • Manage, organize, and arrange VPUA sponsored events including managing logistics, purchasing, staffing needs, etc.
  • Perform other related duties and participate in special projects as assigned.

Qualifications

A minimum of a Bachelor’s degree in liberal arts, education, or related field is required. A Master’s degree preferred. A minimum of three years increasingly responsible experience in higher education administration.

Knowledge of university and higher education systems and processes. Strong computer skills and proficient in Microsoft Office suite products. Strong project management, organizational, analytical, and problem solving skills, including the ability to work independently and as a member of the team, attend to multiple projects simultaneously, and meet deadlines. Ability to understand data analysis for decision making in various projects. Excellent interpersonal skills, ability to communicate with a broad range of senior level administrators complex ideas clearly and persuasively, verbally and in writing. Demonstrated ability to maintain confidentiality and discretion, and strong attention to detail.

For fullest consideration, please submit a cover letter, resume, and the names and contact information for three references by May 23, 2017 at https://jobs.uic.edu/job-board/job-details?jobID=78941.  Questions can be directed to Gerardo Jimenez, Director of Operations, at gjimenez@uic.edu or 312-413-8516.

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.


POSITION AVAILABLE: Associate Director and Student Disability Specialist Positions Available, Disability Resource Center

ASSOCIATE DIRECTOR:

The Disability Resource Center at UIC seeks a full-time Associate Director to provide primary support to the Director in developing, implementing, and coordinating services and programs provided to by the Center; whose mission is to ascertain and provide reasonable accommodations for the Campus’ disabled population with access to facilities, learning and cultural enrichment.

Duties:

Consultation and Advisement

Contribute authoritative, detailed professional and technical knowledge and expertise of best practices in the field of student disability services and Higher Education.

Serve as the primary advisor to the director regarding overall programs, management and operations of the DRC with major program development, supervision, policy-making and disability and higher education related State/Federal Law compliance.

Liaise with campus groups and university departments, including faculty and staff; represent the Director on committees.

Work with DRC sections to develop policy recommendations for the Director.

Administration and Operations

Exercise direct authority for development and administration of programs for students with disabilities registered at the DRC, and special project associated with other Centers for Cultural Understanding and Social Change within the Office of Diversity.

Assist with the management of resources, supervision and determination of staff functions and training, and setting operating policies for the DRC.

Review and initiate programs and operations that commit office resources; establish policies relating to utilization of office resources.

Coordinate and facilitate organizational, financial, programming, and physical planning for the Department.

Collaborate on special projects associated with other Centers for Cultural Understanding and Social Change within the Office for Diversity.

May directly supervise sections of the DRC with responsibility for setting and implementing operational policies and procedures for handling daily administrative matters, such as finances, facilities, and staffing.

Direct day-to-day operations of the DRC in the Director’s absence.

Perform other related duties and participate in special projects as assigned.

Qualifications:

Bachelor’s degree in disability studies, special education, or related social services with a focus on disability is required. Master’s degree preferred. A minimum of 3 years experience as a case manager or in a student advocacy position; working directly with adults with disabilities in an academic setting. Thorough knowledge of disability-related laws and regulations. Strong verbal and written communication skills; analytical, organizational and Microsoft Office skills.

Applicants must complete their application online at: https://jobs.uic.edu/job-board/job-details?jobID=66090&job=associate-director-disability-resource-center

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action Employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

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STUDENT DISABILITY SPECIALIST:

The University of Illinois at Chicago is seeking applicants for the position of Student Disability Specialist.

The Student Disability Specialist advises new and continuing students on disability services and accommodations at UIC.  Interviews students to determine eligibility, ensures documentation is appropriate and collaborates with disability technology specialist to provide campus access.  The Student Disability Specialist is also responsible for follow up consultation and advisement, student evaluation and assessments and student record maintenance.

A Bachelor’s degree in disability studies or social services, with a focus on disability is required.  A minimum of two to four years experience as a case manager or in a student advocacy position, working directly with adults with disabilities.  Knowledge of disability-related laws and a large variety of disabilities and conditions.
Strong verbal and written communications skills; analytical, organizational and Microsoft Office skills.

Applicants must complete their application online at https://jobs.uic.edu/job-board/job-details?jobID=66086&job=student-disability-specialist-disability-resource-center
The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer.  Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.


POSITION AVAILABLE: Student Disability Specialist, Disability Resource Center

The University of Illinois at Chicago is seeking applicants for the position of Student Disability Specialist.

The Student Disability Specialist advises new and continuing students on disability services and accommodations at UIC.  Interviews students to determine eligibility, ensures documentation is appropriate and collaborates with disability technology specialist to provide campus access.  The Student Disability Specialist is also responsible for follow up consultation and advisement, student evaluation and assessments and student record maintenance.

A Bachelor’s degree in disability studies or social services, with a focus on disability is required.  A minimum of two to four years experience as a case manager or in a student advocacy position, working directly with adults with disabilities.  Knowledge of disability-related laws and a large variety of disabilities and conditions.
Strong verbal and written communications skills; analytical, organizational and Microsoft Office skills.

Applicants must complete their application online at https://jobs.uic.edu/job-board/job-details?jobID=66086&job=student-disability-specialist-disability-resource-center
The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer.  Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.


POSITION AVAILABLE: Associate Director, Disability Resource Center

The Disability Resource Center at UIC seeks a full-time Associate Director to provide primary support to the Director in developing, implementing, and coordinating services and programs provided to by the Center; whose mission is to ascertain and provide reasonable accommodations for the Campus’ disabled population with access to facilities, learning and cultural enrichment.

Duties:

Consultation and Advisement

Contribute authoritative, detailed professional and technical knowledge and expertise of best practices in the field of student disability services and Higher Education.

Serve as the primary advisor to the director regarding overall programs, management and operations of the DRC with major program development, supervision, policy-making and disability and higher education related State/Federal Law compliance.

Liaise with campus groups and university departments, including faculty and staff; represent the Director on committees.

Work with DRC sections to develop policy recommendations for the Director.

Administration and Operations

Exercise direct authority for development and administration of programs for students with disabilities registered at the DRC, and special project associated with other Centers for Cultural Understanding and Social Change within the Office of Diversity.

Assist with the management of resources, supervision and determination of staff functions and training, and setting operating policies for the DRC.

Review and initiate programs and operations that commit office resources; establish policies relating to utilization of office resources.

Coordinate and facilitate organizational, financial, programming, and physical planning for the Department.

Collaborate on special projects associated with other Centers for Cultural Understanding and Social Change within the Office for Diversity.

May directly supervise sections of the DRC with responsibility for setting and implementing operational policies and procedures for handling daily administrative matters, such as finances, facilities, and staffing.

Direct day-to-day operations of the DRC in the Director’s absence.

Perform other related duties and participate in special projects as assigned.

Qualifications:

Bachelor’s degree in disability studies, special education, or related social services with a focus on disability is required. Master’s degree preferred. A minimum of 3 years experience as a case manager or in a student advocacy position; working directly with adults with disabilities in an academic setting. Thorough knowledge of disability-related laws and regulations. Strong verbal and written communication skills; analytical, organizational and Microsoft Office skills.

Applicants must complete their application online at: https://jobs.uic.edu/job-board/job-details?jobID=66090&job=associate-director-disability-resource-center

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action Employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.


POSITIONS AVAILABLE – Three positions available in the College of Liberal Arts and Sciences – deadlines are 7/28 and 7/30.

Assistant Director of Administrative Process
Academic Advising Center
College of Liberal Arts and Sciences

INTERNAL SEARCH

As a member of the College of Liberal Arts and Sciences (LAS) Academic Advising Center, the Assistant Director of Administrative Process is responsible for the day-to-day operations of advisor and student enacted application of administrative and educational policy. In addition to maintaining materials related to College and university policies and the procedures necessary to carry out policies, the Assistant Director trains new advising staff and provides updates to continuing advising staff regarding policies and procedures. The position oversees and serves as a resource for general advising staff, including regular supervisory meetings and attention to on-going training and development needs. In addition, the Assistant Director serves as an academic advisor, engaging undergraduate students in promoting their academic, professional, and overall development from their orientation to graduation. Primarily in individual appointments with students in the advisor’s assigned cohort, the Assistant Director evaluates students’ degree progress/eligibility and educates and provides guidance on degree requirements and programs, academic and professional planning, College and University policies and procedures, course registration and selection, and available University resources and opportunities.

Duties:
• Serves as a cohort advisor for the undergraduate student population, in evaluating students’ degree progress/eligibility, educating and providing direction and guidance on degree requirements.
• Provides guidance and direction to undergraduate students regarding academic and professional planning.
• Provides guidance regarding University and College policies and procedures, course registration and selection, along with available University resources and opportunities.
• Identifies current and potential needs of students.
• Ensures the accuracy of advisor enacted application of university and college academic and administrative policy including but not limited to Credit/No-Credit, GPA Recalculation(s), Registration Revisions, University Withdrawals, Dean’s List, Retroactive Credits for Foreign Language, etc.
• Maintains related materials, updating as needed.
• Perform other related duties and participate in special projects as assigned.

Qualifications:
• Bachelor’s Degree in counseling, social work or a related field. Related Master’s Degree preferred.
• Demonstrated experience in academic advising in an institution of higher education/learning.
• Prior experience in advising and administration in; student enrollment life cycle, course articulation, degree planning, FERPA, student development theory, support of diverse student populations.
• Excellent communication, presentation, organization and computer/pc skills are required. Proficiency in Microsoft Office to include: Outlook, Word, Excel, PowerPoint. Experience with related applications and software.
Interested candidates should apply by July 28, 2015, by completing an on-line application, providing the names and email addresses for 3 references, and uploading a current resume and cover letter by going to https://jobs.uic.edu

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer.
Minorities, women, veterans and individuals with disabilities are encouraged to apply.

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Assistant Director of Cohort Advising
Academic Advising Center
College of Liberal Arts and Sciences

INTERNAL SEARCH

As a member of the College of Liberal Arts and Sciences (LAS) Academic Advising Center, the Assistant Director of Cohort Advising and Course Articulation is responsible for the day-to-day operations of cohort advisor assignments and cohort project management, and also transfer course articulation. The Assistant Director is responsible for training new advising staff on transfer course articulation and use of the Degree Audit System, and providing updates to continuing advising staff. This position oversees and serves as a resource for general advising staff, including regular supervisory meetings and attention to on-going training and development needs. In addition, the Assistant Director serves as an academic advisor, engaging undergraduate students in promoting their academic, professional, and overall development from their orientation to graduation. Primarily in individual appointments with students in the advisor’s assigned cohort, the Assistant Director evaluates students’ degree progress/eligibility and educates and provides guidance on degree requirements and programs, academic and professional planning, College and University policies and procedures, course registration and selection, and available University resources and opportunities.

Duties:
• Serves as a cohort advisor for the undergraduate student population, in evaluating students’ degree progress/eligibility, educating and providing direction and guidance on degree requirements.
• Provides guidance and direction to undergraduate students regarding academic and professional planning.
• Provides guidance regarding University and College policies and procedures, course registration and selection, along with available University resources and opportunities.
• Identifies current and potential needs of students.
• Intervenes and refers students to resources in the University community as appropriate. Exercises professional discretion and judgment to trouble-shoot issues and problems as they arise
• Oversees Mandatory First-Year Advising (MFA) processes, including advisor communication with students, tracking invitations and appointment completions updating materials and preparing advisors.
• Coordinates and approves general and departmental course articulations, serving as the liaison to the Transfer Articulation Degree Audit Office.
• Maintains related materials (print and online), updating as needed.
• Perform other related duties and participate in special projects as assigned.

Qualifications:
• Bachelor’s Degree in counseling, social work or a related field. Related Master’s Degree preferred.
• Demonstrated experience in academic advising in an institution of higher education/learning.
• Prior experience in advising and administration in; student enrollment life cycle, course articulation, degree planning, FERPA, student development theory, support of diverse student populations.
• Excellent communication, presentation, organization and computer/pc skills are required. Proficiency in Microsoft Office to include: Outlook, Word, Excel, PowerPoint. Experience with related applications and software.

Interested candidates should apply by July 28, 2015, by completing an on-line application, providing the names and email addresses for 3 references, and uploading a current resume and cover letter by going to https://jobs.uic.edu

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer.
Minorities, women, veterans and individuals with disabilities are encouraged to apply.

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Assistant Director of Departmental Advising
Academic Advising Center
College of Liberal Arts and Sciences

INTERNAL SEARCH

As a member of the College of Liberal Arts and Sciences (LAS) Academic Advising Center, the Assistant Director of Department Advising and Career Development oversees advising services provided by departmental advising, and also career development and major exploration programming and academic advising strategies. This work includes the identification of student needs, facilitation of partnerships both on and off campus, and the creation and facilitation of both active and passive initiatives for undergraduate students. The position oversees and serves as a resource for departmental and internship advising staff, including regular supervisory meetings and attention to on-going training and development needs. In addition, the Assistant Director serves as an academic advisor, should a department present a need. When needed, this position evaluates students’ major/curriculum/minor progress and eligibility, and educates and provides guidance on programs and degree requirements, academic and professional planning, College and departmental policies and procedures, course registration and selection, and available University resources and opportunities. When needed, the Assistant Director is responsible for evaluating transfer and study abroad courses for major/curriculum/minor credit and certifying students’ completion of major/curriculum/minor requirements for graduation.

Duties:
• Collaborates with academic departments and the Assistant Dean for Educational Policy and Academic Programs regarding the maintenance and publication of the four-year advising plans.
• Serves as an advisor for the undergraduate student population, in evaluating students’ degree progress/eligibility, educating and providing direction and guidance on degree requirements.
• Provides guidance and direction to undergraduate students regarding academic and professional planning.
• Provides guidance regarding University and College policies and procedures, course registration and selection, along with available University resources and opportunities.
• Identifies current and potential needs of students.
• Intervenes and refers students to resources in the University community as appropriate. Exercises professional discretion and judgment to trouble-shoot issues and problems as they arise.
• Guides students through the petition process for exceptions to academic policies.
• Oversees and supports departmental advisors and internship advisor under the direction of the Director, Academic Advising Center. Assists with training as needed with respect to academic and administrative policy and procedures.
• Works with current and former internship providers to maintain and create internship pipelines.
• Collaborates with campus career development offices, including but not limited to: Office of Career Services, LAS Director of Alumni Relations and LAS Director of Pre-Professional Advising.
• Develops programing and web presence for LAS undergraduate students with respect to career development and major exploration.
• Maintains related materials (print and online), updating as needed.
• Perform other related duties and participate in special projects as assigned.

Qualifications:
• Bachelor’s Degree in counseling, social work or a related field. Related Master’s Degree preferred.
• Demonstrated experience in academic advising in an institution of higher education/learning.
• Prior experience in advising and administration in; student enrollment life cycle, course articulation, degree planning, FERPA, student development theory, support of diverse student populations.
• Excellent communication, presentation, organization and computer/pc skills are required. Proficiency in Microsoft Office to include: Outlook, Word, Excel, PowerPoint. Experience with related applications and software.

Interested candidates should apply by July 30, 2015, by completing an on-line application, providing the names and email addresses for 3 references, and uploading a current resume and cover letter by going to https://jobs.uic.edu

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer.
Minorities, women, veterans and individuals with disabilities are encouraged to apply.