Category: For Advisors’ Information

FOR ADVISORS’ INFORMATION: Office of International Services (OIS) Fall 2017 Update

August 31, 2017

From:  Jim Hammerschmidt, PhD, Associate Vice Provost for Global Engagement and Executive Director, Office of International Services
Subject:  Registration Requirements for International Students

With the arrival of Fall 2017 semester, the Office of International Services would like to provide the following reminders to all department administrators that may work with international students.


All international students who are sponsored in F-1 or J-1 non-immigrant visa categories should be reminded of the following items in order to ensure they maintain their immigration status.

In order for international students to maintain their immigration status, they must be registered full time.

Full-Time Enrollment:

All undergraduate students who are enrolled at UIC and sponsored in F-1 or J-1 non-immigrant status must be registered for 12 credit hours to be considered full-time.

All graduate students who are enrolled at UIC and sponsored in F-1 or J-1 student status must be registered for at least nine credit hours to be considered a full-time student. Please see the Graduate College’s website for other policies regarding full-time status:

In addition, information regarding immigration regulations on registration is also available at the OIS website at

Graduate students who hold a 50% Graduate, Teaching or Research Assistantship at UIC are eligible to register for eight credit hours to be considered in status for immigration purposes, but would need to register for nine credit hours to be eligible for the CTA U-Pass Ventra Card (full-time status). Students with any other percentage assistantship appointments must register for nine credit hours to be considered in status and full-time.  Students who have a GA, RA, or TA must submit the assistantship letter to OIS so their I-20/DS-2019 reflects their current funding.

All international graduate students who are awarded a fellowship or a Graduate College tuition and service-fee waiver (without an assistantship) must register for twelve credit hours.


Only one online course (up to 3 credits) can count toward the full-time enrollment requirement. Preparatory courses with the prefix ASP carry no graduation credit and do not count towards establishing an international student as a full-time student for immigration purposes.

International students may take academic preparatory courses and additional online courses during the semester once their full course of study requirement is met.


All international students must request a program extension of their I-20/DS-2019 if their document will be expiring before the end of this semester and they need additional time to complete their academic requirements. To learn the steps on how an international student can extend I-20/DS-2019, please visit the OIS website at:

A program extension can only be requested prior to the end date on their document.


Students wishing to change their major or degree level must notify OIS once it has been approved by the appropriate academic department and/or college.  OIS will make the necessary updates to their I-20/DS-2019. For more information on how to update their document, visit the OIS web site:


J-1 students must obtain authorization from their program sponsor to engage in up to 20 hours per week of on-campus employment. Once authorized, UIC employment cannot exceed 20 hours per week while school is in session; this amount includes all other authorized employment. J-1 students may work more than 20 hours per week during official university breaks only (Winter Break, Summer).

J-1 students are required to report all on-campus employment to the Office of International Services (OIS) in 12 month increments. If you currently have J-1 students and working in your department, please remind them to consult with OIS to determine if authorization approval or renewal is needed.

Note: Graduate Assistantships correspond to a percentage of hours to be worked each week:

  • 50% = 20 hours per week
  • 33% = 14-15 hours per week
  • 25% = 10 hours per week


All international students sponsored in either F-1 or J-1 non-immigrant visa status who are planning on any type of educational experience outside the classroom, whether it is paid or unpaid, must be sure to have the proper authorization before they begin. Visit the OIS website to learn more about applying for Curricular Practical Training (CPT) at


F-2 dependents of F-1 students in the United States may now study part-time in any certified program at an SEVP-certified school at the post-secondary level, as long as it does not amount to what regulations define as full-time study for an F-1. F-2 dependents can still participate full time in vocational or recreational studies, such as hobbies. F-2 minors must still comply with compulsory education requirements in attending kindergarten through 12th grade. However, an F-2 dependent who wants to enroll full time in a course of post-secondary academic or vocational study must apply for and obtain approval to change non-immigrant classification to F-1 before beginning their full-time study.

If you have any further questions or concerns, please do not hesitate to contact our office at or 312-996-3121.

SHARE WITH STUDENTS: LAS Intercollege Transfer Fall 2017 Info Sessions

The College of Liberal Arts and Sciences will be hosting ICT information sessions for current students interested in transferring to LAS for the spring 2018 semester.

Students must register for an information session in order to meet with an academic advisor. Links for registering can be found at The deadline to apply for spring 2018 admission is Friday, December 15, 2017.

The dates and times for ICT info sessions are:

Wednesday, October 11th, 1-2pm
Thursday, October 19th, 3-4 pm
Monday, October 23rd, 10-11 am
Wednesday, November 1st, 11am-12 pm
Monday, November 6th, 1-2 pm
Wednesday, November 15th, 1pm-2 pm
Monday, November 20th, 2-3pm
Wednesday, November 22nd, 1-2 pm
Monday, November 27th, 10-11am
Friday, December 1st, 2-3pm
Monday, December 4th, 1-2pm
Thursday, December 7th, 1-2pm

For questions, please email

FOR ADVISORS’ INFORMATION: LAS Fall 2017 Sophomore Success

The LAS Academic Advising Center is excited to inform all campus advisors of our Fall 2017 Sophomore Success advising. In an effort to help our students connect more quickly with their academic departments, or to provide support if they are truly undecided, all LAS sophomores (specifically, students who were new first-year students in Fall 2016) will be required to participate in one of the following in order to register for the Spring 2018 term:

  • Departmental Group Advising
  • Departmental Individual Advising appointment
  • Major Exploration offerings
  • General Individual Advising appointment (if pursuing a “Teaching of” degree or interested in an intercollege transfer out of LAS)

Additional important notes:

  • The Sophomore Success group advising and major exploration offerings schedule is available in the LAS advising portal ( of students for whom it’s required, and takes place during Weeks 3-10. Seats are limited, so students should choose quickly, and reschedule if they’re not able to attend the session for which they have RSVPed.
  • Holds will not be lifted until students have completed one of the above options.
  • Sophomores who are registered for Fall 2017 have already been notified of the Sophomore Success initiative via email from, and may also have been notified via email from their general/assigned advisor, and their departmental advisor(s), if declared in a major.

Please contact Sandi Hall ( if you have any questions. Thank you, in advance, for your support of this effort!

Download this flyer to post in your office on LAS Sophomore Success!

FOR ADVISORS’ INFORMATION: REMINDER – Online links to internal and external student resources are available!

As we embark on the beginning of the school year and anticipate a record number of students, we want to remind you of some useful links for students to connect to resources they may need this academic year:

ASK UIC – provides an opportunity for students to search for UIC resources and links to useful collections of the resources available on campus.

UIC Student Resources List – reviewed and compiled this Spring 2017, this links to INTERNAL RESOURCES and EXTERNAL RESOURCES that may be helpful for students.

Also being mindful that college is a time of transition, the Counseling Center has a range of programs students can take advantage of outlined on their website including mind/body programs.

We are excited to welcome new international students to UIC and the Office of International Services provides programs and helpful information as our international student transition to UIC.


FOR ADVISORS’ INFORMATION: Early Billing was launched this week!

We wanted to make you aware that tuition and fees are now appearing on student accounts. Anticipated financial aid is presented to students within the portal with the bill.

See for information about the Billing Procedure and Communication Student Success Initiative. The primary goal is to alert students and families of the total cost of attendance earlier in the cycle.

Many thanks to Bill Patterson and his staff and the Office of Student Financial Aid to make this a reality.

FOR ADVISORS’ INFORMATION: REMINDER – 2017 UIC New Student Convocation on 8-27-17 – SAVE THE DATE!

REMINDER – 2017 UIC New Student Convocation

In order to positively impact the success and first year experience of our new students at the University of Illinois at Chicago, faculty and staff are encouraged to be a part of the UIC Convocation ceremony. Join us in welcoming the new UIC Class of 2021!

Date:  Sunday, August 27th

Time: Check in at 2:30

Location: Check in at the Pavilion Parking Lot to line up for the processional, which begins at 3:00 p.m.

Dress for the event is casual. Please wear UIC colors.
Chancellor’s Welcome Picnic

The Chancellor’s Welcome Picnic will immediately follow the UIC Convocation ceremony. Join us in the SRC Autocourt for food, fun, and games while we continue to welcome UIC’s new students.

For more information visit the 2017 Convocation Website at –


SHARE WITH STUDENTS: Summer College starting next Monday 6/26 – registration continues through this week!

Summer College begins next week on Monday, June 26th! Please continue to encourage registration this week for eligible students!

Students eligible for Summer College programs can access their possible programs and register in their my.UIC portal.

Detailed information on all of the programs is available on

If you have students you know who are waiting to complete placement tests, please continue to encourage them to complete tests this week so they could do Summer Enrichment programs if they place in developmental courses!

There is also an advising packet for Summer College available in the Advising Resources for further information including:

Summer College Programs Student Handout
Summer Enrichment Workshops Advising Information
2017 PEP College Advisors’ Handbook
Summer Enrichment Writing and ENGL 159 Co-Requisite Chart
ALEKS Math Placement Information
Summer College Chemistry FAQ’s for Student Orientation Leaders


FOR YOUR INFORMATION: Announcing the 2017 Provost’s Excellence in Undergraduate Advising Award Winners!

Today, our 2017 Provost’s Excellence in Undergraduate Advising Award winners received congratulations from Provost Poser and Vice Provost Varelas via campus announcement.

On behalf of the OAD Steering Committee and the OAD Advising Awards Committee, we are delighted to extend our congratulations to the 2017 Provost’s Excellence in Undergraduate Advising Award winners:

Tula Georgopoulos, College of Nursing
Iliana Miranda, Latin American Recruitment and Educational Services (LARES)
Alicia Rodriguez, Hispanic Center of Excellence, College of Medicine

This award recognizes excellence, commitment, and dedication of professional advisors of undergraduate students at UIC.  Our winners were selected by a committee of their peers to be recognized for their work with our undergraduates and contributions to UIC’s mission. Congratulations to each of our winners!

Each of the winners was surprised in their office – view the pictures on our Advising Awards Page!

Thank you to all of our advisors for the vital role you play in the success of our students.



FOR ADVISORS’ INFORMATION: Summer College Advising Information Packet now available!

We’re getting closer to Summer College!

There is a downloadable Summer College Advising Information packet now available in the UIC Advising Guidelines section of our website. Documents included in the downloadable packet are:

Summer College Programs Student Handout

Summer Enrichment Workshops Advising Information

2017 PEP College Advisors’ Handbook

Summer Enrichment Writing and ENGL 159 Co-Requisite Chart

ALEKS Math Placement Information

Summer College Chemistry FAQ’s for Student Orientation Leaders

Don’t forget:
You can visit the new Summer College website, which has been re-designed and updated. It’s easy to remember –

You can also download a new Summer College flyer with information on all of our Summer College programs!

Registration for Summer College happens through the my.UIC portal so incoming students can log in and register there.

FOR ADVISORS’ INFORMATION/SHARE WITH STUDENTS: Summer College registration goes live next Wednesday, May 10th!

It’s summer at UIC and that means that we’re gearing up for our incoming class! Summer College’s registration opens next Monday, May 15th!

Registration for Summer College happens through the my.UIC portal so incoming students can log in and register there. Invitations to eligible students will begin next Wednesday, May 10th as well.

You can download a new Summer College flyer with information on all of our Summer College programs and next week we will be providing a downloadable Advisors’ Summer College packet so watch for that!

Here’s a preview of the Introduction to Summer College that we’ve provided in the Orientation Student Life Guide!