Category: For Advisors’ Information

FOR EARLY ALERTS INSTRUCTORS – Quick Tips Navigating to Faculty Feedback for Entering Alerts in First-Year Writing and Foreign Language Courses

Having trouble getting to Faculty Feedback to enter your Early Alerts? Here are some quick tips to get into the system:

Download the Step-by-Step Instructions with screenshots but here are some quick tips for getting to Faculty Feedback to do Early Alerts:

  1. Log into the my.UIC portal by using sign-in at the top right.
  2. When you log in you will be on the Welcome Tab. Stay on that tab.
  3. Scroll down on the left (if you’re on a computer or larger tablet) or keep scrolling down on a phone or smaller tablet. In the middle of the page just above Approve On-line Grade Change you will see a button called Employee and Faculty Staff Service.
  4. Click on Employee and Faculty Staff Service.
  5. Once you click there, you should be sent to the familiar screens of Faculty Self-Service and can navigate to Faculty Feedback.

For your reference, there is an Information for Faculty Website with downloadable instructions and links to complete alerts. 

Please let us know if you have questions regarding entering alerts. Contact Joey Volpe at


Students studying abroad in Fall 2017 and Spring 2018 accessed an all-time high in external and internal scholarship and grant funding of $649,018. A portion of this amount was almost $210,000 in competitive scholarship awards, including over $46,000 in nationally competitive awards like the Gilman International Scholarship. 45% of these semester study abroad students were Pell eligible. The Study Abroad Office will continue to hold scholarship essay writing workshops. The schedule is on our website at

In addition to our regular portfolio of over 200 program tracks/opportunities, for summer 2018 we are collaborating with faculty on 9 excellent short-term summer programs they will lead for UIC students. These can be found on our website at: There are information sessions being held for many of these and that schedule is on our main web page.

The SAO program portfolio includes 6 ‘models’ of study abroad programming. They each offer different academic and student support structures in addition to internship and undergraduate research opportunities. Part of our advising process is to ensure that every student finds the best fit for their expectations and academic needs. The dozen exchange programs we manage are one model where there is a specific financial advantage for students to apply tuition waivers and/or veteran’s benefits to the cost of the program. Students who have either of these should be encouraged to talk with an SAO advisor.

The final application deadline for summer and fall programs is March 16th. Some programs may have earlier deadlines. As always, please don’t hesitate to contact any SAO staff person with questions or concerns.

Thanks for your collaboration and support!

Chris Deegan
Executive Director, Study Abroad

Message to the Advising Community: Tracy Robinson – In Memoriam

Dear Advising Community Members,

It is with great sadness that I am writing to inform you of the passing of one of our valued advising community members. Tracy Robinson from the Port Academic Center in Athletics passed away on Sunday, January 14th. Tracy worked with students on the swimming and diving teams, and the tennis teams, and many of you have partnered together with her in her dedicated work to ensure their success.

A wonderful article about Tracy, her contributions to UIC and throughout her career can be found on the Athletics website:

Our thoughts are with Tracy’s loved ones, our students, and our Athletics colleagues at this difficult time. Memorial services will be held in both Chicago and Tracy’s home state of Kansas, and we will share more information as it becomes available.

Best wishes,



FOR ADVISORS’ INFORMATION/SHARE WITH STUDENTS: Nominations for Chancellor’s Student Service & Leadership Awards (CSSLA) opens January 16th

The Center for Leadership and Civic Engagement will be opening the nomination site for the 2018 Chancellor’s Student Service and Leadership Awards (CSSLA) on Tuesday, January 16, 2018. Please consider nominating the outstanding undergraduate, graduate, and professional students who have given their time and talent to campus and community that you would like to nominate.

Following are the awards that are presented as part of CSSLA:

Chancellor’s Student Service Award
(for volunteer service)

The Chancellor’s Student Service Award (CSSA) honors students who have made an outstanding contribution to the University through service to campus and the UIC community.  Student nominees must have dedicated a significant amount of time, effort, and creativity to one or more campus- or community-based service project(s).  Undergraduate, graduate, and professional students must:

  • be enrolled during the academic year in which the award is received;
  • be in good academic standing (with a minimum cumulative GPA of 2.5);
  • have volunteered in a campus and/or community service organization; and
  • have made significant, unpaid contributions to their organization.

Nominators should list specifics about the student’s contribution to the campus and/or community and highlight any leadership positions/offices held by the nominee. Approximately 400 UIC students receive this award each year.

Eugertha Bates Memorial Award
(for humanitarian commitment)

The Eugertha Bates Memorial Award (EBMA) honors a student whose volunteer activities in a campus or community setting demonstrate an outstanding degree of caring dedication, selfless commitment, and a truly exceptional humanitarian contribution to the needs of others. Nominations for this award must include a detailed description of the uniqueness and significance of the nominee’s humanitarian service and the impact on the campus/community through his/her episodic or ongoing service.

Jane Addams Distinguished Service Award
(for creativity/innovation/length of service)

The Jane Addams Distinguished Service Award honors students whose volunteer activity substantially addresses a distinct need in the community along with inspiring others to engage in volunteer service. Individual recipients must have been involved in the creation of a new project or service to address such a need, and must demonstrate the highest level of dedication and selfless commitment to volunteer service. Nominators should list specifics about the student’s contribution to the campus and/or community.

Activities Honorary Society
The Activities Honorary Society (AHS) honors no more than 15 exemplary students each year for their demonstrated student leadership. Founded in 1950 by student leaders at the University of Illinois Undergraduate Division at Navy Pier, AHS is one of two traditions remaining from the original campus.

The various awards will be presented to invited recipients at the 46th Annual Chancellor’s Student Service and Leadership Awards Ceremony, scheduled for the evening of Thursday, April 19, 2018 in the Illinois Room at Student Center East. Recipients will be recognized individually throughout the program and their nominator will be invited to attend.

For additional information, visit the Center for Leadership and Civic Engagement at


We know advisors often get questions from students, so we’re pleased to provide you with information on a new LAS Online Pathways program for prospective students:

New Non-Degree Program: LAS Online Pathways

  • The program is currently NOT open to degree-seeking UIC students, but is intended for prospective students who are considering UIC for an online completion program or an on-campus degree program.
  • The program offers General Education classes across the disciplines in a completely online format
  • Courses are offered in 8-week and 16-week session for Fall, Spring and Summer
  • Upcoming Spring courses start on January 17 and March 12
  • Students earn UIC credit and receive a UIC transcript
  • The program is offered by LAS in collaboration with UIC Extended Campus
  • More details at:

ADVISOR NEWS: Congratulate our 2017 CAPE and Award of Merit winners!

We are very pleased to congratulate three of our valued members of the advising community on the recognition of their dedication, contributions to UIC and their community, and overall excellence.

Eileen Doran, College of Applied Health Sciences – Chancellor’s Academic Professional Excellence (CAPE) Award

Luis Duarte, Latin American Recruitment and Educational Services (LARES) – Chancellor’s Academic Professional Excellence (CAPE) Award

Carmen Garza, Career Services, Award of Merit

We hope that you were able to see Carmen, Eileen, and Luis as they were honored this past week at the 2017 Employee Recognition Awards Ceremony. Congratulation Carmen, Eileen, and Luis!

FOR ADVISORS’ INFORMATION: New my.UIC Portal for Faculty and Staff is now live!

The new my.UIC Portal is live for all users (students, faculty, and staff). The web page has been changed so that all users can access the new version.

PLEASE NOTE: If you have bookmarks in the old portal, you must move them to the new portal by November 10th and instructions are included on the website.

FOR ADVISORS’ INFORMATION: Office of International Services (OIS) Fall 2017 Update

August 31, 2017

From:  Jim Hammerschmidt, PhD, Associate Vice Provost for Global Engagement and Executive Director, Office of International Services
Subject:  Registration Requirements for International Students

With the arrival of Fall 2017 semester, the Office of International Services would like to provide the following reminders to all department administrators that may work with international students.


All international students who are sponsored in F-1 or J-1 non-immigrant visa categories should be reminded of the following items in order to ensure they maintain their immigration status.

In order for international students to maintain their immigration status, they must be registered full time.

Full-Time Enrollment:

All undergraduate students who are enrolled at UIC and sponsored in F-1 or J-1 non-immigrant status must be registered for 12 credit hours to be considered full-time.

All graduate students who are enrolled at UIC and sponsored in F-1 or J-1 student status must be registered for at least nine credit hours to be considered a full-time student. Please see the Graduate College’s website for other policies regarding full-time status:

In addition, information regarding immigration regulations on registration is also available at the OIS website at

Graduate students who hold a 50% Graduate, Teaching or Research Assistantship at UIC are eligible to register for eight credit hours to be considered in status for immigration purposes, but would need to register for nine credit hours to be eligible for the CTA U-Pass Ventra Card (full-time status). Students with any other percentage assistantship appointments must register for nine credit hours to be considered in status and full-time.  Students who have a GA, RA, or TA must submit the assistantship letter to OIS so their I-20/DS-2019 reflects their current funding.

All international graduate students who are awarded a fellowship or a Graduate College tuition and service-fee waiver (without an assistantship) must register for twelve credit hours.


Only one online course (up to 3 credits) can count toward the full-time enrollment requirement. Preparatory courses with the prefix ASP carry no graduation credit and do not count towards establishing an international student as a full-time student for immigration purposes.

International students may take academic preparatory courses and additional online courses during the semester once their full course of study requirement is met.


All international students must request a program extension of their I-20/DS-2019 if their document will be expiring before the end of this semester and they need additional time to complete their academic requirements. To learn the steps on how an international student can extend I-20/DS-2019, please visit the OIS website at:

A program extension can only be requested prior to the end date on their document.


Students wishing to change their major or degree level must notify OIS once it has been approved by the appropriate academic department and/or college.  OIS will make the necessary updates to their I-20/DS-2019. For more information on how to update their document, visit the OIS web site:


J-1 students must obtain authorization from their program sponsor to engage in up to 20 hours per week of on-campus employment. Once authorized, UIC employment cannot exceed 20 hours per week while school is in session; this amount includes all other authorized employment. J-1 students may work more than 20 hours per week during official university breaks only (Winter Break, Summer).

J-1 students are required to report all on-campus employment to the Office of International Services (OIS) in 12 month increments. If you currently have J-1 students and working in your department, please remind them to consult with OIS to determine if authorization approval or renewal is needed.

Note: Graduate Assistantships correspond to a percentage of hours to be worked each week:

  • 50% = 20 hours per week
  • 33% = 14-15 hours per week
  • 25% = 10 hours per week


All international students sponsored in either F-1 or J-1 non-immigrant visa status who are planning on any type of educational experience outside the classroom, whether it is paid or unpaid, must be sure to have the proper authorization before they begin. Visit the OIS website to learn more about applying for Curricular Practical Training (CPT) at


F-2 dependents of F-1 students in the United States may now study part-time in any certified program at an SEVP-certified school at the post-secondary level, as long as it does not amount to what regulations define as full-time study for an F-1. F-2 dependents can still participate full time in vocational or recreational studies, such as hobbies. F-2 minors must still comply with compulsory education requirements in attending kindergarten through 12th grade. However, an F-2 dependent who wants to enroll full time in a course of post-secondary academic or vocational study must apply for and obtain approval to change non-immigrant classification to F-1 before beginning their full-time study.

If you have any further questions or concerns, please do not hesitate to contact our office at or 312-996-3121.

SHARE WITH STUDENTS: LAS Intercollege Transfer Fall 2017 Info Sessions

The College of Liberal Arts and Sciences will be hosting ICT information sessions for current students interested in transferring to LAS for the spring 2018 semester.

Students must register for an information session in order to meet with an academic advisor. Links for registering can be found at The deadline to apply for spring 2018 admission is Friday, December 15, 2017.

The dates and times for ICT info sessions are:

Wednesday, October 11th, 1-2pm
Thursday, October 19th, 3-4 pm
Monday, October 23rd, 10-11 am
Wednesday, November 1st, 11am-12 pm
Monday, November 6th, 1-2 pm
Wednesday, November 15th, 1pm-2 pm
Monday, November 20th, 2-3pm
Wednesday, November 22nd, 1-2 pm
Monday, November 27th, 10-11am
Friday, December 1st, 2-3pm
Monday, December 4th, 1-2pm
Thursday, December 7th, 1-2pm

For questions, please email

FOR ADVISORS’ INFORMATION: LAS Fall 2017 Sophomore Success

The LAS Academic Advising Center is excited to inform all campus advisors of our Fall 2017 Sophomore Success advising. In an effort to help our students connect more quickly with their academic departments, or to provide support if they are truly undecided, all LAS sophomores (specifically, students who were new first-year students in Fall 2016) will be required to participate in one of the following in order to register for the Spring 2018 term:

  • Departmental Group Advising
  • Departmental Individual Advising appointment
  • Major Exploration offerings
  • General Individual Advising appointment (if pursuing a “Teaching of” degree or interested in an intercollege transfer out of LAS)

Additional important notes:

  • The Sophomore Success group advising and major exploration offerings schedule is available in the LAS advising portal ( of students for whom it’s required, and takes place during Weeks 3-10. Seats are limited, so students should choose quickly, and reschedule if they’re not able to attend the session for which they have RSVPed.
  • Holds will not be lifted until students have completed one of the above options.
  • Sophomores who are registered for Fall 2017 have already been notified of the Sophomore Success initiative via email from, and may also have been notified via email from their general/assigned advisor, and their departmental advisor(s), if declared in a major.

Please contact Sandi Hall ( if you have any questions. Thank you, in advance, for your support of this effort!

Download this flyer to post in your office on LAS Sophomore Success!