1. PROFESSIONAL DEVELOPMENT: UARC Sponsored events – DVD Viewings and NACADA Webinar “Advising Needs of First Generation Students” on 9/16
2. FOR YOUR INFORMATION: OSSP news – new staff, a new website, new scholarship portal and more…
3. FOR YOUR INFORMATION: Registration Requirements for International Students
4. PROFESSIONAL DEVELOPMENT: Save the Dates for 2015-2016 Tuesday/Thursday Topics
5. PROFESSIONAL DEVELOPMENT: NACADA Annual Conference Early Bird Deadline is 9/2!
6. PROFESSIONAL DEVELOPMENT: SAVE THE DATE – Midwest First-Year Conference on 9/25/15
7. SHARE WITH STUDENTS: Don’t miss out on Weeks of Welcome events 8/23 through 9/23!
8. Digest of Last Week’s Announcements

1. PROFESSIONAL DEVELOPMENT: UARC Sponsored events – DVD Viewings and NACADA Webinar “Advising Needs of First Generation Students” on 9/16
UARC and campus partners are pleased to be presenting a series of professional development events about advising first generation college students. These events are being presented in conjunction with NACADA’s planned series of web events beginning 9/16. More information will be provided very soon, but following is a preview to some of the events:

NACADA will be hosting a webinar on September 16th “Advising Needs of First Generation Students: NACADA Leaders Share their Experiences.” The webinar is being offered in conjunction with a film “A Walk in My Shoes: First-Generation College Students” produced by the College of Education at Kansas State University.

UARC is sponsoring two viewings of the documentary before the webinar:

Thursday, September 3rd – 3:30. – 4:45 p.m.
Location: TBD

Tuesday, September 15th – 11:00 a.m. – 12:15 p.m.
Location: TBD
Also, don’t forget to SAVE THE DATE for the NACADA webinar, which will be hosted by UARC:
September, 16, 2015 – 1:00 p.m. – 2:00 p.m., Location: TBD

There will also be events following the September 16th webinar. We will keep you posted as details become available!

More information about the documentary provided on NACADA’s website:

“A Walk in My Shoes: First Generation College Students” is a documentary for academic advisors working with first-generation college students. It was produced by the College of Education at Kansas State University. This powerful film delves deeply into the lives of five current students and three successful alumni who share intimate details of their lives. A few of the topics include family concerns, financial issues, language barriers, socialization, learning disabilities and navigating the college experience. – See a trailer for the documentary.

For more information contact Joey Volpe (

2. FOR YOUR INFORMATION: OSSP news – new staff, a new website, new scholarship portal and more…
Hello UIC Advisors,

The Office of Special Scholarship Programs offers a welcome to fall 2015 to all advisors! We have new staff, a new website, a new scholarship portal and new procedures for you to keep up on scholarships and tell us about talented students.

Molly Hildebrand joined the office in late May and is the point person for the Guaranteed Professional Program Admission (GPPA) program as well as working with students applying for nationally competitive scholarships.
Our new website launched last week and you can find us at
UIC scholarships for continuing students are now centralized in one location in a program we’re calling UIC SnAP (Scholarship and Award Program). All enrolled students and any advisors currently enrolled in courses can access the scholarships at In the near future we hope to have descriptions accessible to all advisors, whether they are enrolled or not.

We continue to try to find ways to best serve students and we’re excited to tell you about Jumpstart: Encourage students to visit Jumpstart to explore how OSSP works and let students know that Jumpstart is how we start working with students who don’t have a specific scholarship in mind.

They will get a tour of the awards listed on the website

They will learn about signing up for our listserv, which is the best way to track internal and external scholarships with upcoming deadlines

They will learn about our library

They will have the opportunity to fill in an information form and these will be reviewed and responded to on a weekly basis.

They will learn about the scholarship advising services we offer

In collaborating with advisors on getting the right student to the right scholarship at the right time, we have two options for you.

If you’d like to get descriptions of major scholarships and their deadlines that you can send out to students, please email with a request to “add me to the advisor scholarship list”

If you come across students who knocks your socks off and you think that based on their grades, leadership, research, desire to or experience studying abroad, etc. they might be a good candidate for something, send an email to me or to Molly letting us know the students’ names, what you find so impressive about them, and their email addresses.

Thanks so much for all you do to help our students prepare for success in scholarship competitions and beyond. We look forward to hearing from you!

Best wishes,

Beth & Molly

3. FOR YOUR INFORMATION: Registration Requirements for International Students
August 21, 2015

From: Jim Hammerschmidt, PhD, Executive Director, Office of International Services
Subject: Registration Requirements for International Students

With the arrival of Fall 2015 semester, the Office of International Services would like to provide the following reminders to all department administrators that may work with international students.


All international students who are sponsored in F-1 or J-1 non-immigrant visa categories should be reminded of the following items in order to ensure they maintain their immigration status.

In order for international students to maintain their immigration status, they must be registered full time.

Full-Time Enrollment:

All undergraduate students who are enrolled at UIC and sponsored in F-1 or J-1 non-immigrant status must be registered for 12 credit hours to be considered full-time.

All graduate students who are enrolled at UIC and sponsored in F-1 or J-1 student status must be registered for at least nine credit hours to be considered a full-time student. Please see the Graduate College’s website for other policies regarding full-time status:

In addition, information regarding immigration regulations on registration is also available at the OIS website at

Graduate students who hold a 50% Graduate, Teaching or Research Assistantship at UIC are eligible to register for eight credit hours to be considered in status for immigration purposes, but would need to register for nine credit hours to be eligible for the CTA U-Pass Ventra Card (full-time status). Students with any other percentage assistantship appointments must register for nine credit hours to be considered in status and full-time. Students who have a GA, RA, or TA must submit the assistantship letter to OIS so their I-20/DS-2019 reflects their current funding.

All international graduate students who are awarded a fellowship or a Graduate College tuition and service-fee waiver (without an assistantship) must register for twelve credit hours.


Only one online course (up to 3 credits) can count toward the full-time enrollment requirement. Preparatory courses with the prefix ASP carry no graduation credit and do not count towards establishing an international student as a full-time student for immigration purposes.

International students may take academic preparatory courses and additional online courses during the semester once their full course of study requirement is met.


All international students must request a program extension of their I-20/DS-2019 if their document will be expiring before the end of this semester and they need additional time to complete their academic requirements. To learn the steps on how an international student can extend I-20/DS-2019, please visit the OIS website at:

A program extension can only be requested prior to the end date on their document.


Students wishing to change their major or degree level must notify OIS once it has been approved by the appropriate academic department and/or college. OIS will make the necessary updates to their I-20/DS-2019. For more information on how to update their document, visit the OIS web site:


J-1 students must obtain authorization from their program sponsor to engage in up to 20 hours per week of on-campus employment. Once authorized, UIC employment cannot exceed 20 hours per week while school is in session; this amount includes all other authorized employment. J-1 students may work more than 20 hours per week during official university breaks only (Winter Break, Summer).

J-1 students are required to report all on-campus employment to the Office of International Services (OIS) in 12 month increments. If you currently have J-1 students and working in your department, please remind them to consult with OIS to determine if authorization approval or renewal is needed.

Note: Graduate Assistantships correspond to a percentage of hours to be worked each week:

50% = 20 hours per week
33% = 14-15 hours per week
25% = 10 hours per week

All international students sponsored in either F-1 or J-1 non-immigrant visa status who are planning on any type of educational experience outside the classroom, whether it is paid or unpaid, must be sure to have the proper authorization before they begin. Visit the OIS website to learn more about applying for Curricular Practical Training
(CPT) at

F-2 dependents of F-1 students in the United States may now study part-time in any certified program at an SEVP-certified school at the post-secondary level, as long as it does not amount to what regulations define as full-time study for an F-1. F-2 dependents can still participate full time in vocational or recreational studies, such as hobbies. F-2 minors must still comply with compulsory education requirements in attending kindergarten through 12th grade. However, an F-2 dependent who wants to enroll full time in a course of post-secondary academic or vocational study must apply for and obtain approval to change non-immigrant classification to F-1 before beginning their full-time study.

If you have any further questions or concerns, please do not hesitate to contact our office at or 312-996-3121.

4. PROFESSIONAL DEVELOPMENT: Save the Dates for 2015-2016 Tuesday/Thursday Topics
Please mark your calendar for our 2015-2016 advisor common reading discussions (aka “Tuesday/Thursday Topics”).

Date: Thursday, September 24
Topic: Budget Cuts

Date:Tuesday, October 20
Topic: Faculty and Staff Advising

Date: Thursday, November 19
Topic: Assessment

Date: Thursday, January 28
Topic: Office Design

Date: Tuesday, February 23
Topic: Advising after Rejection

Date: Thursday, March 24
Topic: Pressures in Advising

Date: Tuesday, April 26
Topic: Group Advising

All discussions will be held from 12:05-12:50 p.m.

For more information about the Advisor Common Reading, sign up for emails at Questions or comments? Email co-chair Jill Huynh,, or Viviana Kabbabe-Thompson

The Advisor Common Reading Committee aims to cultivate a collaborative and student-centered forum for the exchange of ideas, resources, and best practices while fostering a sense of community among UIC advisors. This advisor-to-advisor opportunity for continued education and networking is facilitated through our monthly common reading discussions (“Tuesday/Thursday Topics”).

5. PROFESSIONAL DEVELOPMENT: NACADA Annual Conference Early Bird Deadline is 9/2!
Planning to attend NACADA’s Annual Conference in October in Las Vegas? The conference dates are October 4 – 7, 2015.

There were a record number of submissions for presentations at this year’s annual conference. NACADA’s Conference Planning Committee has planned a range of events for advisors to learn, network, and share.

We have some UIC advisors who will be going! If you are planning to join them, don’t miss the early registration deadline. The Early Registration Deadline is September 2nd. See the conference registration site for more information!

6. PROFESSIONAL DEVELOPMENT: SAVE THE DATE – Midwest First-Year Conference on 9/25/15
Educators committed to student success are continuously looking for ways to improve the college experience. What can we do to better engage students’ curiosity and interest in learning? How can we make choices for academic programs and student services that increase students’ chances for success? What factors matter most in planning for the success of new students?

The keynote speaker, Vincent Tinto, is a Distinguished University Professor Emeritus at Syracuse University and the former Chair of the Higher Education Program. He has carried out research and has written extensively on higher education, particularly on student success and the impact of learning communities on student growth and attainment. His book, Leaving College, published by the University of Chicago Press, lays out a theory and policy perspective on student success that is considered the benchmark by which work on these issues are judged. His most recent book, Completing College,also published by The University of Chicago Press, lays out a framework for institutional action for student success, describes the range of programs that have been effective in enhancing student success, and the types of policies institutions should follow to successfully implement programs in ways that endure and scale-up over time.

This regional one-day drive-in conference provides a forum for academic and student affair professionals to share ideas, resources, and engaging pedagogy to enhance their instruction of first-year students. For more information, visit The conference will be held at Waubonsee Community College.

If you have questions about the upcoming drive-in conference on September 25, please contact Joy Sanders, Conference Planning Chair at 630-466-2938.

7. SHARE WITH STUDENTS: Don’t miss out on Weeks of Welcome events 8/23 through 9/23!
Don’t miss out on the events that are part of Weeks of Welcome.

There is a full calendar available for Weeks of Welcome with events starting on August 23rd and going through September 23rd!

We will also be sending out updates and events that couldn’t fit on the calendar via social media. We are on Twitter and Instagram @UICWoW and on Facebook –!

For more information about Weeks of Welcome, please contact:
Student Development Services
Suite 1600, Student Services Building
1200 West Harrison Street
(312) 996-3271 or e-mail


8. Digest of Last Week’s Announcements

Did you miss last week’s announcements? Take a look below…

PROFESSIONAL DEVELOPMENT – Study Abroad Workshops information is now available online on the SAO website.

YOUR INPUT NEEDED – SSI: First-Year Academic Experience & Enrichment Campus Resources for First-Year Seminars

ADVISOR NEWS – Congratulate AAAN’s Ashley Stone, she will be presenting twice at NASPA Region IV-E this November

ADVISOR NEWS – College of Business’s Freedom Nguyen has an article “Academic Advising or Advocacy in NACADA’s Academic Advising Today

ADVISOR NEWS – Do you have news? Are you presenting at a conference? Have you had an article published? Let us know!


NETWORKING EVENT – SAVE THE DATE 9/1/15 – UARC visits Millenium Park for Summer Film Series “The Breakfast Club”!

9. Advising Weekly Updates Announcement/Event guidelines and submission web form available.
The UARC Weekly Update Subcommittee is pleased to provide you with an easier way to submit your news/announcements and upcoming events so that UARC can share them with advisors. UARC Advising Weekly Updates will normally be sent on Fridays each week (although more frequently if the need allows), so please keep that in mind as you plan to advertise your events or share your news with the advising community. To submit an update, please use the UARC Weekly Update Request web form at Please direct questions to either Nick Ardinger ( or Joey Volpe (

ADVISING WEEKLY UPDATES are intended to provide information for advisors regarding information, events, and programs that can be distributed to students and throughout the advising community.